Clothing and packing guidance
Ask for the list suited to the venue, season and program, including camping, water or snow equipment where those components apply.
Prepare with confidence
Safety and Planning
Good preparation begins with the right information for your group, venue and activities. AusCamp can help organisers work through the practical details and provide the current documents that apply to a proposed stay.
A shared planning process
Useful information, matched to your stay
Requirements can differ between a residential camp, a journey, a group retreat and a celebration. Begin with your group, goals and preferred setting so AusCamp can help you focus on the information that is relevant.
- 01
Share participant needs, year levels, group size and preferred timing.
- 02
Discuss the venue, activities, accommodation, catering and staffing that may form part of the stay.
- 03
Review the current planning documents supplied for the agreed venue and program.
- 04
Keep AusCamp informed if participant needs or arrangements change before arrival.
Documents and preparation
Ask for the information that applies to your booking
The Documents page brings AusCamp's public resource library into one place. Current booking-specific copies are also provided during planning so organisers can confirm that a file suits their venue, program and dates.
Risk management summaries
Request the current risk information relevant to the agreed venue, activities and program rather than using an older generic copy.
Emergency planning information
Discuss venue-specific emergency arrangements and the controlled information your organisation needs for its planning process.
Child safety information
Ask which current child safety policies, responsibilities and preparation information apply to your organisation and participants.
Insurance and accreditation evidence
Request current evidence when it is needed. Expired certificates and older accreditation claims are not presented as current proof.
Participant and award preparation
Route-specific backpack guidance or information related to an award framework is supplied only after its relevance and currency are confirmed.
Common planning questions
What organisers often ask
What information should I have before contacting AusCamp?
An approximate group size, preferred timing, participant age range and the kind of experience you are considering are useful starting points. AusCamp can help you refine the details from there.
Can AusCamp help us compare venues and program formats?
Yes. Share your priorities and practical requirements so the team can help identify suitable locations and formats for further discussion.
Which planning documents will our school or organisation receive?
The document set depends on the agreed venue, program and activities. Ask AusCamp for the current risk, emergency, insurance and preparation information that applies to your stay.
How are dietary and participant needs handled?
Include important dietary, medical, access and participation needs during planning. AusCamp will discuss what can be accommodated and what further information may be required.
What should we know about accessibility?
Access conditions and facilities differ between properties and activities. Contact AusCamp early with the needs of participants, leaders and guests so suitable options can be discussed.
How do we obtain pricing?
Pricing depends on the venue, dates, group size, program format and inclusions. Send an enquiry with the details you know and AusCamp can prepare the appropriate next step.
Public information and policies
Need information for a proposed stay?
Tell AusCamp about your group and plans so the team can provide the most relevant guidance and current documents.